JOB POSTINGS

The Illinois Association of Community Action Agencies (IACAA) is the membership organization that provides a unified voice and support to the poverty fighting network of Community Action Agencies.

IACAA Job Opportunities

Assistant Director of Professional Development

JOB TITLE: Assistant Director of Professional Development

REPORTS TO: Director of Professional Development
DATE: September 2022 

Position Summary:

Primary responsibilities are the provision of training and technical assistance in the areas of family development, community development and data analysis.  This position will support IACAA and the Community Action Network in performing data analysis and data support systems as needed.  This position provides support to the Director of Professional Development.  This position reports directly to the Director of Professional Development. Submit resume and cover letter to HR@iacaanet.org.

Principal Duties and Responsibilities:

Training:

  • Leads, presents and conducts training sessions relevant to the outreach of the Illinois Community Action Network.
  • Assists in the development of learning competencies across trainings to ensure a high level of education, standardization and credibility.
  • Markets and promotes trainings to like-minded organizations.
  • Maintains grade records, files and other materials related to trainings.
  • Creates and responds to on demand/customized training as requested by the Illinois Community Action Network.
  • Implements focus groups and surveys to assess the need for membership trainings and future needs, tapping into in-network and out of network content experts
  • Develops curriculum and/or identifies potential trainers to provide training to the Community Action Network
  • Adds in the development of training and technical assistance materials, as needed.

 Data Support:

  • Analyze quantitative and qualitative data to assist IACAA and member agencies to assist in decision making for programmatic and agency decisions.
  • Create and maintain data sets for data mining, trend analysis, dashboard creation and predictive analytics.
  • Coordinate and supports the use of the Illinois Data Hub on the IACAA website, providing trainings and technical assistance.
  • Works collaboratively with like-minded organizations to provide data analysis training for Illinois agencies that work with low-income and at-risk populations.
  • Routinely analyses data, internal and external, to determine the needs of the network and the association.
  • Creates, distributes and analyzes data and data gathering instruments such as surveys, assessments and other processes.
  • Coordinates research and reports focused on poverty-related concerns among IACAA staff and the Illinois network.

Administrative Support:

  • Assists the Director of Professional Development in coordination of the Illinois DCEO CSBG contract, including monthly reporting of activities, and the provision of an annual report
  • Provides staff support for standing committees and task forces, as assigned.
  • Aids in the coordination of special projects – including, but not limited to, grant writing, IACAA Annual Conference, IACAA annual report, writing and editing support for IACAA reports/documents
  • Creates invoice and supplies supporting documentation for related trainings and contracts.
  • Communicates routinely with the Director of Membership and Communications to promote upcoming training announcements and registrations.

Additional Duties and Responsibilities:

  • Represents the President/CEO and/or other personnel, as needed.
  • Other duties as may be necessary to fulfill the responsibilities of the position.
  • Staffing committees of the Board of Directors as assigned.

Work Relationships and Scope:  Reports directly to the Director of Professional Development. Regular and routine interaction with all employees of IACAA. Frequent interaction with CAA members, community groups, like-minded organizations, and governmental entities.

Performance Expectations:  Quality, accuracy, thoroughness, reliability and timeliness of work performed.  Responsiveness to CAA members and outside contracts to ensure satisfaction and quality of service.  Positive promotion of services provided by the Agency where and when possible and appropriate.  Effective communicator on multiple platforms – in-person, remote, social media – with management, co-workers, colleagues, members and the national CAA network. Clarity, courtesy and tact with interpersonal contacts.  Maintenance of confidential business information and ethical conduct.

Knowledge, Skills and Abilities:

  • Bachelor’s degree in data analysis, economics, family/human development studies, or adult education.
  • Certifications in ROMA and FCD Specialist strongly encouraged. ROMA credential certification must be obtained within two years of employment.
  • Requires at least two years of adult training experience.
  • Ability to develop materials and agendas geared for adult learners.
  • Research and writing skills required
  • Computer skills, including remote learning platforms, database software, social media, Microsoft products – including Work, PowerPoint and Excel.
  • Strong oral and written presentation skills, including experience in public speaking
  • Knowledge of governmental structures and systems impacting families and communities.
  • Deep understanding of the causes, conditions and impacts of poverty and its impact on individuals and communities is essential. An understanding of Community Action is preferred.
  • Ability to work with persons at all levels of the organization – both internal and external customers.

Working conditions:  Work is performed largely in a pleasant office environment with minimal chance for personal industry.  This position generally requires 40 -45 hours per week with occasional evening hours to provide trainings and/or attend meetings.  This position requires a safe driving record and current driver’s license.  The ability to travel at least seven to ten working days per month throughout Illinois, with occasional out of state travel.

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Program and Office Assistant

JOB TITLE: Program and Office Assistant

REPORTS TO: VP of Programs and Resource Dev
DATE: June, 2022 

Position Summary:
Primary responsibilities include supporting services to the administration and programs of the Association in a variety of capacities as detailed in this position description. This position reports directly to the Vice President of Programs and Resource Development.

Principal Duties and Responsibilities:

Receptionist:

  • Answers and routes incoming calls at the front desk as needed
  • Processes and distributes all incoming mail
  • Records all incoming payments, routes to Fiscal Office
  • Makes bank deposits as needed
  • Maintains central files of corporate documents including:
    • Insurance Policies
    • Grants and Contracts
  • Maintains storage room
  • Maintains reception area in a neat and orderly fashion
  • Receiving visitors at front desk and directing appropriately
  • Maintains clean environment in kitchens, workroom, and reception area

Program Assistance:

  • Assists with the planning and implementation of various program initiatives
  • Prepares, compiles and sorts program documentation for data entry
  • Enter data from source documents into prescribed database with a high level of accuracy
  • Assists with membership outreach and follow-up communications on projects by phone or email correspondence
  • Processes recapture agreements
  • Assembles training materials (handouts, binders, name tents, folders)
  • Assists with filing and other organizational activities
  • Assists with mailings (certifications, letters, training materials, public relations, invoices)
  • Transcribes flip charts and other materials for documentation
  • Assists with planning and organizing IACAA conferences
  • Assists with periodic posts to IACAA Website and social media
  • Attends meetings as needed to take minutes and transcribe minutes
  • Assists with creating presentation materials, spreadsheets, and reports
  • Follows up with agency personnel as needed for program assistance

Building and Vehicle Maintenance:

  • Assists with seeking bids on projects needed for building maintenance
  • Addresses concerns with tenants needs related to building maintenance
  • Places orders for Building Supply purchases
  • Assists with other building maintenance issues (calling plumber, electrician, etc)
  • Maintains a vehicle maintenance schedule and takes vehicles for maintenance
  • Schedules and maintains vehicle usage calendar

Supplies:

  • Conducts inventory of office materials/supplies as needed
  • Assists in the inventory of office furniture and equipment
  • Orders supplies as approved
  • Coordinates pick up of all office supplies
  • Coordinates pick up of all food and beverage as needed for meetings and trainings

Training Room:

  • Coordinates meeting room usage::
    • Check-in with Presenter
    • Equipment set up and troubleshooting
    • Coordination of food/amenities
    • Follow-up evaluation with presenters
  • Develops and distributes contracts and invoices for booking the training room
  • Coordinates set up and breakdown of training facilities
  • Maintains calendar of all training room and board room reservations
  • Gathers and analyzes data on meeting room usage (attendees, evaluations)
  • Assist with the copying and assembly of training materials
  • Promotes and advertises meeting space to public and non-profit organizations

Additional Duties and Responsibilities:

  • Represents the President/CEO and/or other personnel, as needed
  • Other duties as may be necessary to fulfill the responsibilities of this position

Work Relationships and Scope: Reports directly to the Vice President of Programs and Resource Development. Regular interaction with all employees of IACAA. Frequent interaction with CAA members, community groups, and vendors and contractors.

Performance Expectations: Quality, accuracy, thoroughness, reliability and timeliness of work performed. Responsiveness to CAA members and outside contacts and their satisfaction with service received. Positive promotion of services provided by the Agency where possible and appropriate. Effectiveness of communications and development of good working relationships with management, co-workers, members and outside resources. Clarity, courtesy and tact in interpersonal contacts. Maintenance of confidential business information and ethical conduct.

Knowledge, Skills and Abilities:

  • Associates Degree with at least two years of administrative office support experience preferred.
  • Basic knowledge on data entry and database systems.
  • Familiarity with personal computers is required; knowledge of Microsoft Office Word
    and Excel is required. Knowledge of desktop publishing is desired.
  • Ability to compose general office correspondence in professional manner.
  • Strong interpersonal skills. Effective communicator.
  • General office skills. Detail Orientated.
  • Basic understanding of poverty, its causes and conditions and its impact on individuals and communities is essential. A good understanding of Community Action Agencies is preferred.
  • Ability to work effectively with persons at all levels of the organization (fellow employees, member agency executives and staff, partners, state and federal agency officials, etc.).

Working Conditions: Work is performed largely in a pleasant office environment with minimal chance for personal injury. This position generally works 37.5 hours a week with occasional evening hours to attend meetings. This position requires a safe driving record and current driver’s license. The ability to travel on occasion throughout the State of Illinois with some evening, weekend and/or overnight duties may be required. Ability to lift 40 lbs. as needed for maintaining office supply stock and store room/record storage maintenance. This position is not conducive to a remote working environment.

General: This job description describes the general nature and level of work performed by employee assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job-related duties as requested by the President/CEO or other management staff. All requirements are subject to change over time, and to possible modification to reasonably accommodate individuals with a disability.

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President & CEO

JOB TITLE: President & CEO

CLOSING DATE: September 30, 2022 

Building on 51 years of state-wide leadership to the Community Action Network of Illinois, the Illinois Association of Community Action Agencies (IACAA) is seeking candidates for its vacant President and CEO position.  Successful candidates must display a familiarity and commitment for the work of the Community Action Network in the War on Poverty and a working knowledge of the programs offered to individuals and families with low-incomes served.  The ability to advocate for vulnerable populations at the State and Federal levels is one of the key functions of this position.

Interested candidates should have an understanding about the needs of individuals and families with low-incomes, including family and community development, housing development, energy assistance, education and employment initiatives.

  • In addition to the work of IACAA, this position also oversees the work of the Illinois Community Action Development Corporation (ICADC) which supports low-income housing and community development throughout the State of Illinois by way of training technical assistance initiatives, as well as housing development and ownership.
  • The successful candidate must demonstrate sound business, leadership and management practices, preferably leadership/management experience within Community Action.
  • S/he must have strong written and verbal communication skills and the ability to coach and manage a dynamic team and provide support to the Board of Directors.
  • S/he should have previous experience working as a direct report to a Board of Directors.
  • Demonstrated leadership and organizational skills in a regional or state-wide trade association or grant-funded organization, as well as visionary, innovative, and entrepreneurial initiatives will be expected of the person leading IACAA and ICADC.
  • A Bachelor’s Degree is required; however, a Master’s Degree in Public Administration, Business Administration, or Political Science is preferred.
  • S/he will be leading a diverse and dedicated network building on past successes with State, Federal, and private partnerships.

IACAA has an operating budget of approximately $7M and offers competitive salary and excellent benefits.

Salary for this position is commensurate with experience and education.

Please submit cover letter and resume to: jedwards@iacaanet.org .

The Illinois Association of Community Action Agencies is an Equal Opportunity Employer

Resumes accepted until EOB September 30, 2022

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